Run Your Staffing Business End-to-End
Timesheets, invoices, onboarding, assessments, background checks, GDPR compliance and ATS migration — everything after the hire, handled.
From First Day to Final Invoice
Onboarding
Create AI-generated onboarding workflows and checklists that get new hires productive on day one.
- AI-generated onboarding checklists
- Multi-step onboarding workflow builder
- Track checklist completion per hire
- Assign onboarding tasks to team members
Timesheets
Contractors submit timesheets online — managers approve with one click and invoices generate automatically.
- Online timesheet submission for contractors
- Manager approval / rejection workflow
- Timesheet history & audit trail
- Generate invoices from approved timesheets
Invoices
Generate, send and track invoices — manually or automatically from approved timesheets.
- Create invoices manually or from timesheets
- Send invoices directly to vendors
- Mark invoices as paid, view history
- Full invoice audit trail
Skill Assessments
AI generates custom skill tests — send to candidates and get scored results without manual marking.
- AI-generated skill assessment tests
- Send assessments to candidates via link
- Auto-scored results in your pipeline
- Custom assessment templates
Background Checks
Order and track background checks directly from Grapphen — integrated with Checkr and SpringVerify.
- Order checks from candidate profile
- Checkr & SpringVerify integrations
- Real-time status updates
- Results stored in candidate file
Reference Checks
Send structured reference check forms to referees — collect responses and attach to candidate profiles.
- Send reference form via email link
- Structured questionnaire templates
- Responses auto-attached to candidate
- Track completion status per referee
Visa Tracker
Track visa and immigration status for international candidates and contractors — never miss a renewal.
- Record visa type, expiry & status
- Expiry reminders & notifications
- Add & delete tracking entries
- Linked to candidate profile
GDPR Compliance
Stay compliant with built-in GDPR tools — consent logs, data export and right-to-erasure in one click.
- Full GDPR consent log per candidate
- Data export (right to portability)
- Data erasure (right to be forgotten)
- Audit trail of all GDPR actions
ATS Migration
Switch to Grapphen from any ATS — import your data cleanly with guided migration tools and CSV templates.
- Import from Bullhorn, Greenhouse, etc.
- Upload migration files with validation
- Monitor import progress in real time
- Download sample CSV templates
Handle Every Stage of the Hiring Journey
Onboarding, timesheets, compliance and more — all in Grapphen.
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