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AGENCY OPERATING SYSTEM & MARGIN EXPANSION

The Operating System for
High-Growth Staffing Agencies.

Built specifically for contingent staffing firms, direct-hire search desks, and executive recruitment agencies. Protect client margins, eliminate sub-vendor disputes, and maximize recruiter billing.

Start Free 14-Day Trial → Calculate Agency Margins ↓

Agency Gross Margin & Spread Calculator

Adjust your billable contractor headcount and hourly billing spreads below to project annual agency gross margin and recruiter commission yield.

Contingent Staffing Desk Model
● Live Yield Projection Engine
35 Placements
$115 / hr
$75 / hr
💡 Burden Rate: Standard 15.0% W-2 statutory employer payroll taxes, workers comp & mandatory insurance accounted for automatically.
NET HOURLY SPREAD
$28.75
After statutory burden
WEEKLY DESK SPREAD
$40,250
40 hrs/wk per placement
ANNUAL AGENCY GROSS MARGIN
$2,012,500
Recruiter Commission Pool (15%): $301,875 Grapphen ROI: 184x
Eliminates 12 hours of manual billing verification weekly. Deploy for Agency →

Why Staffing Firms Choose Grapphen

Generic enterprise HRIS software does not understand split commissions, sub-vendor candidate lock-in, or contingent bill-pay spreads. Grapphen was born on staffing desks.

Sub-Vendor VMS Governance

Manage 50+ sub-tier staffing suppliers. Our cryptographic ingest engine guarantees primary attribution and enforces automated commission splits on placement.

  • Deduplication across 50+ supplier streams
  • Automated split payment calculations
  • Immutable submission timestamp certificates

Branded Client Portals

Present high-touch candidate dossiers branded with your agency logo. Hiring managers approve or decline interviews with 1 click without needing passwords.

  • Direct contact detail redaction & masking
  • Custom agency logo & colors
  • Passwordless 1-click decision magic links

Real-Time Spread Intelligence

Recruiters see live gross margin spreads before making offers. Ensure every contingent placement satisfies agency margin minimums and statutory burdens.

  • Dynamic 15% statutory burden calculation
  • Overtime multiplier margin guards
  • Desk commission pool forecasting

Bench Ingestion Engine

Pulls open requisitions automatically from all Job Boards and Recruiter Email Inboxes (Google Workspace, M365, IMAP). AI auto-matches available bench consultants and broadcasts 1-click vendor hotlists.

  • 24/7 automated email & job board requisition polling
  • Sub-second candidate-to-job semantic auto-matching
  • 1-click branded hotlist broadcast & rate card submission

Automated Sunday Invoicing

Timesheets approved by client managers automatically convert into professional NetSuite and QuickBooks invoices every Sunday night.

  • Zero manual billing data entry
  • Itemized contractor hours & overtime
  • Automated payment reminder triggers

Candidate Attribution Lock

Protect your hard-earned candidate relationships. When an agency recruiter imports a candidate, an immutable 180-day lock secures agency fee entitlement.

  • 180-day exclusive ownership guarantee
  • Master Services Agreement fee protection
  • Audit-ready dispute resolution package

Scale Your Agency's Placements

Join over 10,000+ recruiters who run their contingent and direct-hire workflows on Grapphen ATS.

Start 14-Day Free Sandbox → Schedule Enterprise Demo