The ATS Built for Staffing Agencies
From sourcing bench candidates to final invoice — Grapphen gives staffing firms every tool they need to place faster, win more clients, and grow their bench. One platform. No duct tape.
Available in 2 days
Sub-vendor candidate
To 14 active jobs
Find Candidates Faster. Fill Roles Sooner.
AI resume parsing, multi-board sourcing, and a visual Kanban pipeline — so your recruiters spend time placing people, not shuffling spreadsheets.
AI Resume Parsing
Upload any resume — PDF, DOCX, LinkedIn — and Grapphen's AI extracts skills, experience, education, and contact info in under a second.
- Bulk upload hundreds of resumes at once
- Skills matched to O*NET taxonomy
- AI match score against open jobs
- Duplicate detection and merging
Kanban Pipeline
Visual drag-and-drop pipeline with configurable stages. See every candidate's status across every job at a glance.
- Custom pipeline stages per job type
- Bulk move candidates between stages
- Automated stage-change notifications
- Pipeline analytics and drop-off reports
Autonomous Sourcing Agent
Grapphen's AI sourcing agent searches SerpAPI, JSearch, and Adzuna 24/7 — finding matching candidates so your team wakes up to a full inbox.
- Multi-board search: SerpAPI, JSearch, Adzuna
- Configurable match criteria per role
- AI-ranked candidates with match score
- One-click add to pipeline
Your Bench Is Your Competitive Edge
Keep your available contractors warm and deployed — Grapphen's bench tools automate everything from availability tracking to auto-applying on their behalf.
Bench Pool Management
Maintain a live pool of available contractors between placements. Track availability, skills, and preferred locations in one place.
- Availability status and dates
- Skills, rate card, and location preferences
- Sub-vendor contractor tracking
- Bulk availability updates
Bench Auto-Apply
Grapphen automatically matches and applies your bench candidates to external job postings — so they stay visible and you stay ahead of competitors.
- Auto-match bench to external postings
- One-click or fully automated apply
- Parse inbound bench requirement emails
- Configurable matching rules per skill set
Sub-Vendor Management
Manage your sub-vendor network from one dashboard. Track vendor companies, their contractors, and shared placements across your bench.
- Vendor company profiles and contacts
- Contractor roster per vendor
- VMS vendor portal access
- Shared placement and timesheet tracking
Reach Every Candidate — On Every Channel
AI Calling Agent (Vapi/Twilio)
Deploy an AI voice calling agent to reach candidates at scale. The agent introduces roles, qualifies interest, and books interviews — no human needed for the first touch.
- Outbound AI calls via Vapi + Twilio
- Natural conversation with real-time AI
- Auto-book qualified candidates to calendar
- Call transcripts and outcome tracking
SMS Inbox & WhatsApp
Two-way SMS and WhatsApp from inside Grapphen. Have real conversations, send bulk campaigns, and never lose a thread.
- Shared team SMS inbox
- WhatsApp messaging integration
- Bulk SMS campaigns with templates
- Auto-replies and opt-out management
AI Personalized Email Campaigns
Send thousands of personalized outreach emails with AI-generated tokens — every message reads like it was written by hand.
- AI outreach token generation per candidate
- Bulk email campaigns with sequences
- Open, click, and reply tracking
- Drip sequences with auto-follow-up
Post Once. Appear Everywhere.
Job Board Distribution
Publish jobs to major boards in one click. Grapphen integrates with SerpAPI, JSearch, and Adzuna for broad candidate reach.
- One-click multi-board publishing
- SerpAPI, JSearch, Adzuna integrations
- Job performance analytics per board
- Auto-close when role is filled
White-Label Career Portal
A fully branded candidate portal under your own domain. Candidates apply, check status, and complete assessments — all in your brand.
- Custom domain and full branding
- Candidate self-service portal
- Self-scheduling interview links
- Application status notifications
Client Portal & VMS
Give clients and vendors their own portal to review candidates, approve timesheets, and collaborate — without needing a full seat.
- Client review and approve candidates
- VMS vendor submission management
- Timesheet and invoice client view
- Portal access controls per client
Interview Smarter, Decide Faster
AI Video Interviews
Send candidates an async AI video interview link. They record answers on their schedule — AI scores responses and flags top performers for your team.
- Asynchronous interview with AI scoring
- Custom question sets per role
- Integrity monitoring (tab-switch detection)
- Video playback with transcript
Meeting Intelligence
Grapphen auto-captures Zoom and Google Meet calls — transcribing, summarizing, and extracting action items so nothing falls through the cracks.
- Auto-capture Zoom & Google Meet
- AI transcription and summary
- Action items extracted automatically
- Meeting notes attached to candidate profile
Inline AI Copilot
Every candidate profile has an AI copilot button. Ask it anything — "Is this candidate a fit for the DevOps role?" — and get an instant, evidence-based answer.
- Context-aware Q&A on candidate profiles
- Suggested next actions per stage
- Draft outreach messages in one click
- Interview question generator
From Offer to Invoice — Fully Handled
Placements & Contractor Management
Track every placement from start date to end date. Manage contract renewals, rates, and contractor status in one place.
- Placement records with start/end dates
- Contract rate and billing rate tracking
- Renewal reminders and alerts
- Placement history per candidate
Offer Management + E-Signature
Create, send, and collect signed offer letters without leaving Grapphen. BreezeDoc e-signature handles the legal side automatically.
- Offer letter templates with merge fields
- BreezeDoc e-signature integration
- Signed documents stored on candidate profile
- Offer acceptance notifications
Timesheets & Invoices
Contractors submit timesheets online — managers approve with one click, and invoices generate automatically from approved hours.
- Online timesheet submission
- One-click manager approval
- Auto-generate invoices from timesheets
- Invoice history and audit trail
Skill Assessments & Background Checks
AI-generated skill tests and direct Checkr/SpringVerify background check ordering — all from the candidate profile.
- AI-generated role-specific skill tests
- Checkr & SpringVerify integrations
- Results auto-attached to candidate file
- Bulk assessment invites
Reference Checks with AI Follow-Up
Send structured reference forms to referees by email — and if they don't respond, Grapphen's AI calls them to collect a voice reference automatically.
- Structured reference questionnaires
- Email and AI voice follow-up
- Responses attached to candidate profile
- Completion tracking per referee
Visa Tracker
Track work authorization and visa status for your international contractor pool. Never miss a renewal deadline.
- Visa type, status, and expiry dates
- Expiry reminders and dashboard alerts
- Linked to contractor profile
- Multiple visa entries per contractor
GDPR Compliance Tools
Built-in consent tracking, data export, and right-to-erasure tools. Stay GDPR-compliant without third-party add-ons.
- Consent log per candidate
- Data export (right to portability)
- One-click erasure (right to be forgotten)
- Full GDPR audit trail
Skills Taxonomy + O*NET
Normalize all candidate and job skills against the O*NET occupational framework so your data stays clean, searchable, and comparable across roles.
- O*NET skill normalization on parse
- Standardized taxonomy across all records
- Skill gap analysis per role
- Searchable skills database
ATS Migration Tools
Switch from Bullhorn, Ceipal, or any other ATS in days — not months. Guided migration with CSV templates and real-time validation.
- Import from any ATS via CSV
- Downloadable migration templates
- Real-time import validation
- Migration progress dashboard
Ready to Build a Faster Staffing Operation?
Join staffing agencies already using Grapphen to place faster, manage their bench, and grow client revenue.